Rersearch Grants

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With a view of encouraging the academics to engage in high quality research, the University Grants are awarded in a competitive basis for all academics. These grants are awarded under three categories: University Research Grants, Overseas Travel Grants and Grants for Journal Publications and Language Editing fee.

UNIVERSITY RESEARCH GRANTS

The University of Sri Jayewardenepura provides funds for scientific research projects for their academics. Grants are open to any researcher/permanent staff member of the university; however the principal investigator should hold a post of Senior Lecturer Grade II or above or an equivalent position.

The research grants are internally advertised biannually, at six months intervals. The University declares a “closing date” for grants for all faculties and the duly completed applications  have to be handed over to the respective research committees of the faculties on or before the declared closing date. The research committees of the respective faculties are deemed responsible for reviewing and evaluation of the submitted research proposals.

Guidelines for University Grant –Application

1. Deadline for submission of University Research Grants is 15th May 2017
2. Duly completed 3 original application forms with 3 copies of Research proposals should be submitted to your faculty research committee.
3. Budget has to be submitted according to the break down given
Travelling, accommodation and subsistence has to be calculated accordingly UGC, USJP criteria.
The budget evaluations have to be done precisely and accurately. If not proposal may get rejected

All the grant applications will be thoroughly evaluated by at least two reviewers who generally are experts in the relevant field. The evaluation criteria will include the scientific merit of the study, the relevance of the study to national development, its contribution to strengthening the capacity of science and technology in the country, and the possibility of research findings being published in indexed journals. It is the responsibility of the respective Faculty Research Committee to evaluate the project proposals in terms of scientific merit, possible ethical considerations and budget. The evaluated project proposals should be upgraded according to the reviewers’ comments. It is the duty of the respective Research Committee to make sure that they submit only high quality proposals to the University Research Council.

The project proposals which do not meet above criteria will be rejected by the respective research committees however the list of such proposals should be sent to the council with justification for information. A prioritized list of accepted project proposals will be submitted by the Research Committee of the respective faculty to the Research Council for consideration of grants.

The Research Committee should forward the list of reviewers of respective grants confidentially to the Research Council as the progress of the grants will be evaluated by one of the reviewers who initially evaluated the project. The grant will be awarded to the Principal Investigator and he/she will be solely accountable for implementing the project and carrying out the project. Funds are considered for equipment, consumables, travelling pertaining to the research data collection (excluding overseas travel) and research assistant payments.

Download application form for the research grants

Download project evaluation form

PRIORITIZING RESEARCH GRANTS

It is the responsibility of the Faculty Research Committee to prioritize the research projects. Prioritization may be done according to the scientific merit of the study, evaluated by 2 independent reviewers.

TERMS AND CONDITIONS

A workshop on awareness of Terms and Conditions of Research Grant will be conducted to the grant recipients before the award of grant. Research Grant Application Form and the Final Report should be submitted through Head of the Department of the Principal Investigator, Faculty Research Committee and the Dean of the Respective Faculty to the Research Council. However, other correspondence and progress reports regarding the Grant may not go through the Head of the Department unless in matters where Head of the Department should be aware of. All such correspondence should be forwarded through the Faculty Research Committee and the Dean.

SECTION A – Commencement of Research Activities

  • The date of the commencement of the research activity should be informed through Faculty Research Committee and the Dean to the Research Council.

SECTION B – Utilization of the Funds

  • Your approved budget is as follows

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  • No transfer should be made within the grant from one head to another and also no purchase should be made other than what is stated in the project proposal under each head, without the prior permission of the RC-USJ.
  • Under the research grant policy of the University, you are entitled to obtain a sum of Rs.100,000.00 as an advance payment from the approved research grant. When obtaining this advance payment, two copies of duly completed vouchers should be sent to the Vice-Chancellor through the Bursar of the University. It is a pre-requisite to complete the requirements of the first advance payment before requesting the second advance payment. Advance payments should not be utilized to make the payments for the research assistants.
  • The principal investigator is responsible to ensure that the advance payments are properly utilized for the said research.
  • In an instance where the applicant needs to obtain funds beyond the stipulated limits he/she should submit relevant documents for the consideration and approval of the Research Council.
  • Research Assistants should be paid in accordance with the following rates:

a) Research Assistant with a special degree – Rs. 40,000.00

b) Research Assistant with a general degree – Rs. 35,000.00

  • Research Fellows (with post-graduate qualifications) should be paid in accordance with the following rates:

a) Research fellow with a PhD degree – Rs. 80,000.00

b) Research fellow with a MPhil dgree – Rs. 50,000.00

  • Registration fee for the post-graduate degrees will be reimbursed when evidence of completion of the respective postgraduate degree is submitted.

The qualifications and other particulars of the prospective research assistants/ research fellows should be approved by the Dean of the respective faculty and forwarded to the Vice-Chancellor and the Research Council for acknowledgment. Monthly payment vouchers of the research assistants/ research fellows approved by the Principal Investigator (submitted with a certified copy of the attendance of the said Research Assistant/ Fellow) should be submitted to the Co-Chairman of the Research Council through Bursar. The payment vouchers should be submitted on the last day of the month and that will be processed within 3 working dates. The payments will be given on 5th working day of every month.

  • Please be informed that all the payments in relation to the research grant are made under the financial regulations of the University and are subjected to auditing.
  • Conditions laid down here may subject to change and it is the responsibility of the principal investigator to adhere to the prevailing rules and regulations which will be updated in the Research Council web-site of the University.
  • Direct purchasing of chemicals and consumables worth Rs 100,000.00 or less could be purchased directly from the University Registered companies with the approval of the Bursar and the Vice Chancellor.

SECTION C – Progress Review

  •  A Technical Progress Report inclusive of an Interim Financial Report should be submitted through the Faculty Research Committee and Dean to the Research Council by 15th of June and 15th of December of the year irrespective of the date of the commencement of the project.
  • Research grant advance payments will be stopped when the relevant progress reports are not submitted on due dates.
  • The principal investigator is expected to present the progress of the research one year following the award of the grant to an expert panel appointed by the Research Council. y All publications and conference proceedings pertaining to the grant have to be informed to the Research Council through the Faculty Research Committee and Dean of the Faculty.
  • Progress will be evaluated by a reviewer.

SECTION D – Final Research Report and Completion of the Grant

  • It is mandatory that you have to complete your research on stipulated time period. If you are unable to complete your research due to an unavoidable reason, a letter of justification should be submitted to the Research Council for consideration through the Head of the Department/ the Faculty Research Committee and the Dean of the Faculty along with a request of extension.
  • Final Research Report inclusive of the Financial Report should be submitted to the Research Council in 02 copies through the Head of the Department/the Faculty Research Committee and the Dean of the Faculty to the Research Council within 60 days of the completion of the research.
  • Final Research Report will be evaluated by an external reviewer.
  • In instances where the University Grant has produced a research degree (MPhil/PhD) the Final Report submitted by the principal investigator will not be evaluated by an external reviewer. In such circumstances the principal investigator should submit evidence of the postgraduate degree produced by the grant.
  • The principal investigator should submit evidence of scientific publications/communications according to the conditions given below.

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* Indexed Journal Publication: Recognized Index journals are listed at http://www.isinet.com/journals under:

1. Science Citation Indexed Expanded (™) (Web of Science)

2. Social Sciences Citation Index® (Web of Science)

3. Arts and Humanities Citation Index® (Web of Science), etc.

** All patents obtained through projects funded by the Research Grants of the University should be registered as a property of University of Sri Jayewardenepura and the Principal Investigator *** Any Indexed Journal Publication: Any indexed Journal not included in above (www.isinet.com/journals). Evidence of the Indexing Service needs to be submitted.

The above conditions will be applied to the grants given for PhD upgrading if the total University Grant value falls within the given criteria. The evidence of above has to be submitted within 2 years of completion of the project. The principal investigators who are unable to fulfill the above criteria will be penalized when applying for future university grants. It is required to sign a bond in order to obtain the research grant. You are not entitled to receive any remuneration in relation to this until the bond is duly signed. Further please be informed that in an instance you fail to submit the Final Report of the research in accordance with the above rules and regulations, actions will be taken under the statement 06 of the bond.

PROGRESS REVIEW

The principal investigator is expected to submit a Technical Progress Report inclusive of an Interim Financial Report (issued by the University Bursar) through the Head of the Department, the Faculty Research Committee and Dean to the Research Council by 15th of June and 15th of December of the year irrespective of the date of the commencement of the project (See below for the Format of the Progress Report). All such reports should reach the July/January Research Council meetings. Research Council will appoint a reviewer preferably one of the reviewers who initially reviewed the project proposal as the official reviewer to the grant with approval from the Faculty Research Committee. All progress reports will be evaluated by respective reviewers.

Research grant advance payments will be stopped when the relevant progress reports are not submitted on due dates and or when the progress is not satisfactory. The principal investigator is expected to present the progress of the research one year following the award of the grant to an expert panel appointed by the Research Council.

All publications and conference proceedings pertaining to the grant have to be informed to the Research Council through the Faculty Research Committee and Dean of the Faculty.

Download format-for research-grants-progress-report

Download 1-4-format-for-interim-final-financial-report

FINAL EVALUATION

The Research Project has to be completed on stipulated time period. If you are unable to complete your research due to an unavoidable reason, a letter of justification should be submitted to the Research Council for consideration through the Head of the Department/the Faculty Research Committee and the Dean of the Faculty along with a request of extension.

Final Research Report inclusive of the Financial Report should be submitted to the Research Council in 02 copies through the Head of the Department/the Faculty Research Committee and the Dean of the Faculty to the Research Council within 60 days of the completion of the research.

Final Research Report will be evaluated by a reviewer. In instances where the university grant has produced a research degree (MPhil/PhD) the final report submitted by the principal investigator will not be evaluated by a reviewer. In such circumstances the principal investigator should submit evidence of the postgraduate degree produced by the grant. The principal investigator should submit evidence of scientific publications/communications according to the conditions given below.

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* Indexed Journal Publication: Recognized Index journals are listed at http://www.isinet.com/journals under:

1. Science Citation Indexed Expanded (™) (Web of Science)

2. Social Sciences Citation Index® (Web of Science)

3. Arts and Humanities Citation Index® (Web of Science), etc.

** All patents obtained through projects funded by the Research Grants of the University should be registered as a property of University of Sri Jayewardenepura and the Principal Investigator *** Any Indexed Journal Publication: Any Indexed Journal not included in above (www.isinet.com/journals). Evidence of the indexing service needs to be submitted.

The above conditions will be applied to the grants given for PhD upgrading if the total university grant value falls within the given criteria. The evidence of above has to be submitted within 2 years of completion of the project. The principal investigators who are unable fulfill the above criteria will be penalized when applying for future university grants. In addition to the final report the principal investigator will be invited to present the final report to an expert committee appointed by the Research Council.

GUIDELINES / FORMAT FOR PREPARATION OF FINAL REPORT

Two bound copies of the Final Report should be submitted to the Research Council through the Head of the Department, Research Committee and the Dean within three months of the completion of the project report.

  • The Final Report should be printed on A4 paper using single space and font size 12, Times New Roman.
  • An electronic version prepared in MS Word should be also be submitted.
  • Copies of published papers should be submitted, provided the published material is relevant to the research project and is a direct outcome of the project’

Final Report should provide the following information.

Section 1

Information regarding project/project personnel:

I. Grant number

II. Title of the project

III. Principal investigator

IV. Co-investigators

V. Institute(s) where research was carried out

VI. Date of award

VII. Date of completion of project

VIII. Total allocation of funds (Rs)

IX. Total spent (Rs)

X. Number of Research Students employed

XI. Postgraduate degree completed with dates

XII. Number of Technical Assistants and/or labourers employed and period of service

XIII. Publications/Communications arising from the project during the reporting period

Section 2

Executive Summary of the Project:

This should be limited to 350 words and include the scientific background and objectives, methodology and major findings.

Section 3

Report in detail:

Should contain the following (not less than 2000 words excluding Tables and Figures)

I. Introduction/background

II. Scientific scope of the project (overall and specific objectives)

III. Materials and methods (including statistical methods)

IV. Results/outputs (Results should be given in detail)

V. Discussion

VI. Conclusions and Recommendation

VII. References

VIII. Problems if any, encountered during the course of the project

IX. Major findings

Section 4

Impact of Research Results:

1. Relevance of results achieved to scientific advancement, dissemination and application of research output – please give the tentative plan.

2. Relevance of the results achieved to national/socio-economic development – please give the recommendations clearly as this write-up may be forwarded to potential users who will benefit from the research.

Section 5

Miscellaneous

i. List of major equipments acquired during the project period, their values and their functionality

ii. List of publications/communications arising from the project and/or presentations made at seminars, workshops etc. (Please attach copies)

Section 6

Summary Statement of Expenditure

(Indicate under Personal, Equipment, Consumable, Lab Services & Sample Analysis, Statistical Analysis, Calibration of Instruments, Post-graduate Registration Fee, Travel and Subsistence and Miscellaneous)

Section 7

I. Signature of Investigators (Principal Investigator as well as Co-Investigators)

II. Comments and the signature of the Head of the Department

III. Comments and the signature of the Chairperson/ Research Committee

IV. Comments and the signature of the Dean

Download 1-6-report-on-equipment-purchased-under-the-grant

Download 1-7-report-on-new-innovation

OVERSEASE TRAVEL GRANTS (OTG)

Since the recent past, scholars of Global South as well as North have been compelled to be part of ever expanding transnational networks of the academic world where “research production” has become a contemporary phenomenon. As a learned response to this emerging reality, providing institutional support to “local scholars”, who are in a capable position to be part of these transnational networks, is vital. This concise proposal thus spells out criteria for facilitating research and development of academic members of the University of Sri Jayewardenepura (USJ).

ELIGIBILITY CRITERIA FOR A RECOMMENDATION OF AN OTG

At the time of applying for the OTGs (the OTG Application is available in the USJ website to be downloaded), the applicant:

a. must be a permanent staff member or a probationary member of the academic staff of the USJ;

b. must either have postgraduate qualification or be engaged in the research component of his/her postgraduate studies; and

c. must have a research article accepted for presentation or invited as a keynote speaker or chairman of a session in an international research conference to be held in a foreign country.

Number of travel grants offered in each year will be decided by the university research council.

CONDITIONS TO APPLY FOR AN OTG

a. Once a grantee receives an OTG, the grantee will be eligible to apply for another USJ OTG only after a lapse of minimum of two years from the date of return from their last funded visit.

b. The grant will be offered to the presenter and he/she should fulfil the eligibility criteria mentioned in above.

c. In the case of a co-authored research article, the applicant defined in above should obtain written consent of his/her co-authors before applying for the grants.

d. Applications for the OTG should be submitted to the Research Council of the University through the Dean of the applicant’s respective faculty at least two months prior to the Conference.

e. The OTG application will be accepted at any time of the year.

f. Applicant should submit following documents with a cover letter addressed to the Chairman, Research Council of the USJ

I. Copy of the research article and/or its abstract

II. Proof of submission

III. Conference brochure

IV. Cost breakdown

V. In the case of a co-authored article, written consent of other author/s that they have no objection

VI. Any other documents which may support the application

g. The letter of acceptance should be provided before the OTG is released.

CRITERIA FOR THE OTGS

a. All applications are evaluated for awards by a sub-committee appointed by the RC of the University. The sub-committee will meet every 2nd Monday of the month and submit recommendations to the Research Council.

b. Funding will be recommended for the conference registration fee, air fare, travel expenses, visa application fee and subsistence. Subsistence is paid only for the duration of the event including additional two days not to exceed 5 days.

c. An OTG is considered for one author in a co-authored article subjected to subsections mentioned above under eligibility criteria.

d. Applications will be considered for full support not exceeding Rs. 250,000.00.

e. Once the OTG is authorized the applicant is entitled to receive 90% of the grant subjected to the USJ/government financial regulations.

f. Grantees are required to submit a detailed report on their participation according to the format given (see below) within a month of their return. Remaining 10% of the OTG will be retained until the reporting requirements are fulfilled. This report should be submitted to the Research Council of the USJ through his/her Head and Dean of the Faculty.

g. If the grantee was not able to participate at the conference due to any reason he/she is required to reimburse the full amount of the advance payment, which he/she has claimed, either within two weeks of the final date of the conference or within one-week on his/her return, whichever comes later subjected to the government financial regulations.

h. Remaining 10% of the OTG will only be released once the duly completed report with supportive evidence, which is to be submitted within the stipulated period.

i. If the conference is rescheduled or postponed, the grantee should inform the relevant authorities with evidence.

GENERAL INFORMATION

a. The final decision will be informed to the applicant in writing within 10 working days of the meeting of the University Research Council at which the application was considered for the OTG.

b. All payments are made according to the government financial regulations and relevant administrative circulars.

c. Subsistence includes the allowance for accommodation and meals. It is paid according to the government circular no MOFP 01/2010/01. Rates for different countries will be varied in this respect.

d. If the grantees fail to submit the final report, he/she will be disqualified to apply for any further OTGs.

e. Funding source should be acknowledged in the research article and the address of the USJ should appear as the affiliation.

Download 2-1-overseas-travel-grants-application

Download 2-3-otg-format-for-the-final-report

GRANTS FOR JOURNAL PUBLICATIONS

Payment of Open Access Fee

Open access charges for publishing research article (full paper) in an indexed journal* (Accepted indexing services are given below), a maximum up to US$ 500 per article will be granted. Supportive evidence need to be submitted. Up to US$ 300 is given for any indexed** full paper publications having impact factor of at least 1.

* Indexed Journal Publication: Recognized Index journals are listed at http://www.isinet.com/journals under:

1. Science Citation Indexed Expanded (™) (Web of Science)

2. Social Sciences Citation Index® (Web of Science)

3. Arts and Humanities Citation Index® (Web of Science), etc.

** Any Indexed Journal Publication: Any Indexed Journal not included in above (www.isinet.com/journals). Evidence of the indexing service needs to be submitted.

The evidence of above has to be submitted together with application form submitted.

Reimbursement of Language Editing Fee

Once a research article (full paper) is accepted for publication in an indexed journal (accepted indexing services are given above), and is required for English editing, a maximum up to US$ 250 per article will be granted. Supportive evidence need to be submitted.